Jobpac Overview E Learning V3.pptx by on emaze

Jobpac Overview

Raise Purchase Orders
Approve Purchase Orders
Print and Email Purchase Orders
Entering Delivery Dockets
Approve invoices on site
View Invoices on site
Raise, Maintain & Pay Subcontractors / Agreements
Enter External and Internal Variations
Enter Risks and Opportunities
Review Labour hours & Employees costed to your project
Forecast Projects to Final Completion
Provide Month End Reporting directly from Jobpac.
Finance Aspect: Payroll, Fixed Asset Register, AP, AR, Bank Recs, GL

What will we do with it?

JOBPAC is an integrated financial package which will assist our business in a number of areas including financial management and cost control.

As a publicly listed company, Decmil Group must report to it’s Board on a monthly basis and provide update’s to its Shareholders . Jobpac will allow you to do this.

Jobpac has cost control functions which will enable your project to monitor your costs and know what has been committed at any time. Purchase Orders, Subcontracts and Variations will all be entered & managed within Jobpac.

Key Benefits

Decmil Group Accounting TeaM

Alison Thompson - Group Financial Controller

Craig Amos – Chief Financial Officer

4

Decmil Group Accounts Payable TeaM

Genelinda

Wenda

Amy

Melissa

- a little camera shy!

Ongoing Support & Training:
Tony or Kate
Jobpacadmin@Decmilgroup.com.au
Or 08 9208 8058 / 59

Accounts Queries:
Accounts@Decmil.com.au (DA)
DEAccounts@Decmil.com.au (DE)
Ede.Accounts@Decmil.com.au (EDE)

Payroll Queries:
Decmil.Payroll@Decmil.com.au

Support & Training

5.1 Purchasing

Learning Outcome

At the end of this session the participant will be able to:

Navigate & Use the Purchase Orders module
Understand the importance of Purchase Orders & Delivery Dockets (& entering them is mandatory)
Raise & Approve Purchase Orders
Complete Purchase Order Maintenance
Enter Delivery Dockets
Display & Print Invoices / Purchase Orders
Code, Batch & Authorise Invoices

3.2 Subcontracts , Variations & Job Set ups

Learning Outcome

At the end of this session we will have covered & participants will be able to:

Navigate through Job Set-ups

Understand the Initial Procedure for setting up a new project
Recognise Cost Code Standards
Know how to add budgets for projects

Subcontracts

Ability to create & maintain Subcontracts
Understand when costs are committed

Subcontract Payments

Be able to create Subcontract Payments
Recognise when the system creates automatic accruals for Subcontract Payments
Process Overview
Approval of Payments – it’s a two step process online & paper approval

Continue…

Variations

What are Internal Variations & External Variations
How to enter them into Jobpac

Internal
External

General Guidelines on Variation Management
Variation Register Report & Other reports available
Variations at Month End – What is required

3.3 Operations Month End Process & Reporting

Learning Outcome

At the end of this session the participants will understand the process required for month end and who needs to do what.

We will cover:

DGL Rules of Thumb for Project Financial Reporting
Industry Terms & Definitions
Month End Timeline
Month End Process – What needs to be done
Month End Reports

Other functionality within Jobpac

Multiple Ways to set up projects:

Cost Plus (% applied to specific cost codes or the entire job)
Lump Sum Projects
Schedule of Rates Projects (with BOQ)
Ability to raise purchase orders in foreign currency
Upload Purchase Orders, Subcontracts, Budgets, Accruals, FFQ (for Schedule of Rates)
Raise Progress Claims in Client Format
Business Objects – Report Writer Tool for specific reporting needs